How can I use Microsoft Excel to tidy my ASCII Text files?
A direct import from the client's
accounting package into CaseWare is not always possible. Therefore,
it may be necessary to import the trial balance using the ASCII text
file method. It should always be possible to export your client’s trial balance
into either an ASCII or Excel file.
The ASCII file must be in a
satisfactory format before importing into CaseWare. When you
receive an ASCII file from your client, the file is likely to be in
an undesirable presentation for CaseWare to successfully import.
The best software to use for tidying up
ASCII files is Microsoft Excel.
- Open Microsoft Excel and browse for
your ASCII file.
- Remember you are not browsing
for an excel document. So you need to change the file type to Text
Files (*.prm; *.txt; *.csv)
- Select the ASCII file and click Open.
- Whenever you try to open an ASCII file using Microsoft
Excel, you will need to complete 3 steps of the Text Import Wizard.
- Step 1 : Select Delimited
and click Next (If the Preview of the data
below is neatly structured then select Fixed).
- Step 2: Select the
appropriate Delimiter. Once you do this the data in the Data
preview will line up neatly. Click Next.
- Step 3: Always change the Account
No column to Text. This is to ensure your account numbers do
not change format once they are brought into excel (e.g. decimal points,
5.The ASCII Text file has now successfully been imported into
6.It is important to ensure that all information concerning
an individual account is contained on one line.
7.Delete all extraneous data including subheadings, page numbers,
subtotals, dates and blank rows (between the data).
8.Save the file after the changes are made. It is important to
save the changes as a different file so if you have made an error you can
revert back to the original.
Note: The file can then be saved in
the following formats before importing into CaseWare:
- Text (tab delimited) (*.txt) with a new file name.
- Excel file because CaseWare is able to import Excel files.
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