is only one correct way to roll forward an engagement file (whether
it is an audit or financials file).
From the Engagement tab, select Year End Close to display
the "Year End Close and Roll Forward" dialog.
Press the Browse button within the 'File to be Used for Next Year'
area. The 'Open' dialog box will appear.
Assign a file path (i.e. if the default path is incorrect), using the Look
Enter a File name for next year's engagement file.
Press Open to return to the 'Year End Close and Roll Forward' dialog.
Your selections should now appear at the top under File Path and File
Tick Update prior year balance data under the 'Roll Forward Options'.
This option ensures current year balances in this year's engagement file,
become prior year balances in next year's engagement file.
Tick Update CaseView Roll Forward Cells under the 'Roll
Forward Options'. This option ensures all input notes within your Financial
Statements (e.g. Contingent Liabilities) or other input cells that have the
roll forward option specified, are updated.
Click OK to begin the process. The year-end close will now begin.
Once it has finished, CaseWare will navigate you to the new rolled-forward
following: The Year-end
close process will keep all documentation within the document
manager unless the Roll Forward option was disabled within the
document properties. By default, all documents are kept.
Note: The Year-end
close process will clear all issues within the engagement unless
the Roll Forward option was selected within the Issue Pane. By
default, all documents are cleared.
Note (Audit only): The Year-end close process will clear all risks / controls
within an engagement file unless the Roll forward option was
selected within the Risk / Control dialog. By default, risks and controls
Other optional controls
that can be used during a roll forward:
- Compress prior
year file: tick this option to run a compression on the engagement
file for this year once the new year's file is created.
- Update next
year's opening balance data with: this option should
only be ticked if transactions are to be recorded in next year's
engagement file. If balances are to be imported, leave it unticked.
- Roll Forward
Forecasts: Tick this option if you want the next year's forecast
amounts in the current file to become the current year forecasts in the
new year's file.
- Roll Forward
Budgets: Tick this option if you want the current year budget amounts
in the current file to become the prior year budgets in the new year's
- Roll forward
all Custom Balances: Tick this option to roll forward custom balances
based on whether the custom balance is set to current/past or
current year Budgets with Forecast: Tick this option if you want the
next year's forecast amounts in the current file to become the current
year budget amounts in the new year's file.