Using the new SuperMate bulk import - Existing Funds

Using the new SuperMate bulk import - Existing Funds

For funds administered in SuperMate, SMSF Audit engagement files can now be created in bulk (previously, each fund engagement file had to be created individually, and then the data from SuperMate was imported).  


Before using this new import method though, you will need to confirm that the Fund Code for each fund entity that already exists on your CaseWare Cloud site matches the one used in SuperMate, so that the files created will be added to the correct entities. 


This is only required for funds which already have an existing cloud entity. Any funds which you have not previously audited, do not require these steps to be performed.

We recommend that you request a SuperMate fund listing from the accounting firm, to assist with this Entity Number review process.  If this is not possible, a manual alternative is detailed at the bottom of this FAQ (‘Confirming SuperMate Entity Numbers without a listing’).

Checking Entity Numbers

Checking entity Numbers is best done by locating each fund entity in the Entities screen, and ensuring you are using a Cloud view that displays Entity Number.




Filtering tips:

  • If you have used the Association feature in CaseWare Cloud to link funds with the relevant Accounting firm, select the Accounting firm in the entities list and then click the association button next to the entity name, to show all associated funds




  1. If you haven’t associated funds, use the filter options in the search field at the top of the entities screen, to only show SMSF sund entities


Adjusting Entity Numbers

  1. Navigate to the SMSF Fund entity and click the edit button
  2. Adjust the existing entity code - in this example FINALDEMOS is changed to FDemo.



  3. Click Save.

Importing using the bulk import option

To import funds and create engagement files in bulk, complete the following steps:
  1. Go to the relevant SMSF Accounting Entity and click the three dots button in the top right hand corner to open up the import menu, and select SMSF - superMate Import

  2. Login to SuperMate.
  3. Select the relevant year for your engagement being imported and click Retrieve Funds.
  4. Deselect all new and existing funds in the 2 tables using the top-line tickbox.

  5. Select the individual funds you would like to import.
    NOTE: funds already listed in cloud with a matching Entity number will appear in the second table Then click Import Funds.

    TIP: use the ‘Search Funds’ field to quickly locate funds - this will search both new funds and the existing funds available to import.
  6. Click Import Funds. The import will commence, displaying a progress bar and then complete.
  7. Click Exit. There will now be a new SMSF Audit engagement file located in each of the selected SMSF Fund Entities.  If any new funds were imported at the same time, new SMSF Fund entities will have also been created for these.

Confirming SuperMate Entity Numbers without a listing

If you can’t get a listing of SuperMate funds and Entity Numbers from the accounting firm, codes can be viewed in the SuperMate import screen, by following these steps:

  1. Go to the SMSF Accounting Entity on CaseWare Cloud and click the three dots to open up the import menu and select SMSF - superMate Import

  2. Login to SuperMate.
  3. Select the relevant year for your engagement being imported and click Retrieve Funds.
  4. Locate each fund and make a note of the code.

  5. Click Exit.